Admin / Logistics


Our requirements

We are looking for an Admin/Logistics to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks including, but not limited to:

  • Greet and welcome guests as soon as they arrive at the office

  • Direct visitors to the appropriate person and office

  • Answer, screen and forward incoming phone calls

  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

  • Provide basic and accurate information in-person and via phone/email

  • Receive, sort and distribute daily mail/deliveries

  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

  • Order front office supplies and keep inventory of stock

  • Update calendars and schedule meetings

  • Arrange travel and accommodations

  • Keep updated records of office expenses and costs

  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

  • Order, receive, pick, pack, issue and dispatch inventory whilst maintaining fully auditable records on both system and paper accurately

  • Audit transactions of stores team to ensure accuracy

  • Management of calibrated tools, control and secure inventory including safety equipment and tooling

  • Maintain a safe, clear and clean environment ensuring all procedures are adhered to including equipment maintenance, auditing the stores as per check list and reporting findings to manager on a weekly basis

  • Conduct weekly cycle/annual inventory checks to procedure and audit results and team performance.



  • Full time 9-5

  • Salary negotiable


About SMC

SMC (Specialist Marine Consultants) provides consultancy, health & safety advisory, workforce solutions and software services to the marine and energy industries. Established in 2006, SMC has grown to become a market leader in the marine and energy industries. We operate on a global scale providing services to the oil & gas, renewables, marine and utilities industries. SMC has a wealth of sector experience, a highly knowledgeable team and a demonstrable track record for adding significant value to clients’ projects.