Specialist Marine Consultants Limited of Hill Farm, Bartindale Road, Hunmanby, North Yorkshire, is a data controller and data processor.
We recognise and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. With effect from 25th May 2018, the General Data Protection Regulations (“GDPR”).
The information we may collect and the legal basis for processing the data.
We will collect personal data for a variety of purposes: -
1. TO ENABLE US TO PROVIDE A VARIETY OF PROFESSIONAL SERVICES TO OUR CLIENTS
Personal data may include personnel information, financial or non-financial details necessary for us to provide our services. This may include employee and contractor contact details, employee and contractor information (including CVs, certificates passport information or other forms of ID), details of customers and suppliers, information about business activities and any other relevant data.
The legal basis for holding the data is to enable us to carry out our contractual obligations.
2. TO PROVIDE INFORMATION TO BUSINESS CONTACTS AND POTENTIAL CLIENTS
We may hold data to promote our services, provide technical / commercial updates and host events. Personal data may include contact details and notes of any meetings.
The legal basis for holding the data is having obtained consent.
3. TO SUPPLY GOODS AND SERVICES FROM OUR SUPPLIERS
We collect and process personal data about our suppliers, subcontractors, and individuals associated with them. The data is held to manage our relationship, to contract and receive services from them, and in some cases to provide professional services to our clients.
4. TO CARRY OUT OUR OBLIGATIONS AS AN EMPLOYER
We may hold personal data on our staff and partners, which is set out in the staff handbook.
The legal basis for holding the data is to enable us to perform our legal obligations.
How long do we hold the data?
We will retain the data for as long as is required for the purposes which it was intended. This will reflect any legal or regulatory time limits, which is generally 6 years. Data is then deleted or destroyed.
How we hold the information
Personal data is held in a ‘live’ or archived format. Electronic data is stored on our databases or on cloud-based facilities in Europe. Paper based personal data is held in secure offices.
Disclosure of your information
We may share your information with tax authorities and other Government agencies as required by law. We may also share your information with professional advisers, contractors and clients.
You have the right to ask for a copy of the information about you which we hold. If you would like to make a request for information, please email email@example.com
All our staff, contractors, consultants and partners are familiar with GDPR and their personal responsibilities. Our staff are trained on induction and every three years (or sooner if there is a major change in legislation).
In addition to this right of access, you have the following rights: erasure, restriction of processing, objection and data portability.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
Withdrawal of consent
If you have provided us with your consent to process your data, for using our services, you have the right to withdraw this at any time. To do so you should contact us by emailing firstname.lastname@example.org
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office.
Please address any questions, comments and requests regarding our data processing practices to our GDPR administrators at email@example.com
This policy has been approved & authorised by:
Name: Capt. Ian Coates
Position: Managing Director
Date: August 2018