Policies

PRIVACY

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This Privacy Policy tells you what to expect in relation to your personal information which is collected, handled and processed by SMC (“the Company”).

Specialist Marine Consultants Limited of Hill Farm, Bartindale Road, Hunmanby, North Yorkshire, is a data controller and data processor.
 
We recognise and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. With effect from 25th May 2018, the General Data Protection Regulations (“GDPR”).

The information we may collect and the legal basis for processing the data.

We will collect personal data for a variety of purposes: -

1. TO ENABLE US TO PROVIDE A VARIETY OF PROFESSIONAL SERVICES TO OUR CLIENTS

Personal data may include personnel information, financial or non-financial details necessary for us to provide our services. This may include employee and contractor contact details, employee and contractor information (including CVs, certificates passport information or other forms of ID), details of customers and suppliers, information about business activities and any other relevant data.

The legal basis for holding the data is to enable us to carry out our contractual obligations.

2. TO PROVIDE INFORMATION TO BUSINESS CONTACTS AND POTENTIAL CLIENTS

We may hold data to promote our services, provide technical / commercial updates and host events. Personal data may include contact details and notes of any meetings.

The legal basis for holding the data is having obtained consent.

3. TO SUPPLY GOODS AND SERVICES FROM OUR SUPPLIERS

We collect and process personal data about our suppliers, subcontractors, and individuals associated with them. The data is held to manage our relationship, to contract and receive services from them, and in some cases to provide professional services to our clients.

4. TO CARRY OUT OUR OBLIGATIONS AS AN EMPLOYER

We may hold personal data on our staff and partners, which is set out in the staff handbook.

The legal basis for holding the data is to enable us to perform our legal obligations.

How long do we hold the data?

We will retain the data for as long as is required for the purposes which it was intended. This will reflect any legal or regulatory time limits, which is generally 6 years. Data is then deleted or destroyed.

How we hold the information

Personal data is held in a ‘live’ or archived format. Electronic data is stored on our databases or on cloud-based facilities in Europe. Paper based personal data is held in secure offices.

Disclosure of your information

We may share your information with tax authorities and other Government agencies as required by law. We may also share your information with professional advisers, contractors and clients.

Your rights

You have the right to ask for a copy of the information about you which we hold. If you would like to make a request for information, please email mypersonaldata@smchse.com  

All our staff, contractors, consultants and partners are familiar with GDPR and their personal responsibilities. Our staff are trained on induction and every three years (or sooner if there is a major change in legislation).

In addition to this right of access, you have the following rights: erasure, restriction of processing, objection and data portability.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

Withdrawal of consent

If you have provided us with your consent to process your data, for using our services, you have the right to withdraw this at any time. To do so you should contact us by emailing mypersonaldata@smchse.com  

Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office.

Contact

Please address any questions, comments and requests regarding our data processing practices to our GDPR administrators at mypersonaldata@smchse.com

Changes to the Privacy Policy

This Privacy Policy may be changed by us at any time and will reflect any future changes in legislation.


This policy has been approved & authorised by:

Name: Capt. Ian Coates

Position: Managing Director

Date: August 2018